Sparta Software Corporation and its affiliates (hereinafter “Sparta,” “we”, “us,” “our,”) provide online and mobile services through various websites, including but not limited to “spartascience.com”, “home.spartascience.com”, “cloud.spartascience.com”, and “spartatrac.com” (hereinafter collectively “the Sparta Sites”), widgets, computer programs and mobile applications hosted by or on behalf of Sparta (collectively, the “Sparta Services”) intended to enhance your use of the performance and monitoring products offered by Sparta (hereinafter collectively the “Sparta Technology”).
Sparta Science respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our websites (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
This privacy policy is provided in a layered format so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy policy.
Sparta is committed to maintaining the privacy, integrity and security of any personal information about our users. This Privacy Policy (hereinafter the “Policy”) explains how we protect personal information we collect in connection with your use of the Sparta Services, and how we use and in some cases disclose that information. “Personal information” for purposes of this Policy means information that identifies you, such as your name or email address.
It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.
This Policy is subject to the provisions our Terms of Service, which are incorporated by reference.
SPARTA SOFTWARE CORPORATION is the controller and responsible for your personal data (collectively referred to as “Sparta,” “we”, “us,” “our” in this privacy policy).
We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your EEA/UK legal rights, please contact the data privacy manager using the details set out below.
If you have any questions about this privacy policy or our privacy practices, please contact our data privacy manager in the following ways:
Full name of legal entity: Sparta Software Corporation
Email address: help@spartascience.com
Postal address: 548 MARKET STREET PMB 89061, SAN FRANCISCO CA 94104
If you reside in the UK, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).
If you reside within the European Economic Area (EEA), you have the right to make a complaint at any time to the appropriate supervisory authority for your country of residence. See http://ec.europa.eu for those details. We would, however, appreciate the chance to deal with your concerns before you approach your supervisory authority so please contact us in the first instance.
We keep our privacy policy under regular review. This version was last updated on February 23, 2022. Historic versions can be obtained by contacting us.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Sparta Sites may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave any of our websites, we encourage you to read the privacy policy of every website you visit.
There may be a number of separate products and services such as nutrition, sports and fitness equipment (hereinafter, “Third Party Offers”) that are offered by third parties and advertised by us on the Sparta Sites and through the Sparta Services that may be complementary to your use of the Sparta Technology. If you choose to use these separate products or services, disclose information to the third parties, or grant them permission to collect information about you, then their use of your information is governed by their privacy policies. You should evaluate the practices of these third parties before deciding to accept Third Party Offers.
Sparta is not responsible for privacy practices of any third party. If you click on a link to a third party site, Sparta encourages you to check the privacy policy of that site. Sparta may present links in a format that enables us to keep track of whether these links have been followed and whether any action has been taken on a third party web site. We use this information to improve the quality of the Third Party Offers and customized content on the Sparta Service.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (”de-identified” or “anonymous” data).
The Sparta Technology works in conjunction with a user account (hereinafter “Sparta User Account”) created on any of the Sparta Sites. When you sign up for a Sparta User Account, you are required to provide an email address (which will be used as your login ID) and to create an account password (collectively the “Registration Information”). In order to benefit fully from the Sparta Technology, you can also add additional personal details to your Sparta User Account, such as Health Data (see definition below).
We may collect, use, store, and transfer different kinds of personal data about you which we have grouped together as follows:
We may also collect, use, and share Aggregated Data such as aggregated gender, birth year, height, weight, and usage data (without the inclusion of a User’s name or other identifying information). This may also be statistical or demographic data for any other purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.
We do not collect Financial Information (bank account, payment card details), Transaction Data (payments made by you), and any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership). We do not collect any information about criminal convictions and offenses.
Electronic Health Records Disclaimer. At no time shall your Personal Information, including all categories of data collected from you in accordance with this Privacy Policy be deemed to be an electronic health record or an electronic medical record for any purpose, including without limitation for the purpose of compliance with the Health Insurance Portability and Accountability Act of 1996.
We do not knowingly collect any personal information from children under 13. If we discover that a child under the age of 13 has provided us with personally identifying information, we will take steps to delete the information as soon as possible.
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.
We use different methods to collect data from and about you, including through:
We will also automatically collect your Health Data in case when the website interaction happens with the use of Sparta Technology (force plates, computer programs, mobile applications).
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Click here to find out more about the types of lawful basis that we will rely on to process your personal data.
Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before collecting sensitive personal data or sending third-party direct marketing communications to you via email. You have the right to withdraw consent to processing your sensitive personal data or to marketing at any time by contacting us.
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
| Purpose / Activity | Type of Data | Lawful basis for processing |
|---|---|---|
| To register you as a new customer | Identity Contact |
Performance of a contract with you |
| To create a Sparta Organization or Organization User Account for you | Identity Contact Marketing and Communications |
Performance of a contract with you Necessary for our legitimate interests |
| To allow you to use and manage your Sparta Organization and/or Organization User Account | Identity Profile Marketing and Communications Usage |
Performance of a contract with you Necessary for our legitimate interests |
| To allow you upload force plate scans to your Sparta Organization account | Identity Profile Health Usage |
Performance of a contract with you Necessary for our legitimate interests |
| To manage our relationship with you which will include: Notifying you about changes to our terms or privacy policy Asking you to leave a review or take a survey |
Identity Contact Profile Marketing and Communications |
Performance of a contract with you Necessary to comply with a legal obligation Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services) |
| To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting, and hosting of data) | Identity Contact Technical |
Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud, and in the context of a business reorganization or group restructuring exercise) Necessary to comply with a legal obligation |
| To use data analytics to improve our website, products/services, marketing, customer relationships, and experiences | Technical Usage |
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business, and to inform our marketing strategy) |
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms:
We may use your Identity, Contact, Technical, Usage, and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services, and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving that marketing.
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product or service purchase, product or service experience, or other transactions.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of Sparta Sites may become inaccessible or not function properly. For more information about the cookies we use, please see our cookie policy.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We may share your personal data with the parties set out below for the purposes stated in the table (Why we need your data) above.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Third parties offering products or services through Sparta Sites will not be given your personal information without your explicit permission.
If you use a message board, blog, journal or any other method of posting user-generated content on the Sparta Sites or through the Sparta Services, you should be aware that such information can be read, collected or used by others and could be used to send you unsolicited messages. We are not responsible for the personal information you choose to submit in these areas.
Through the Sparta Services, Sparta enables you to share information with others. Many users find this to be an important motivator in achieving their goals. Sparta is dedicated to providing you with full control of your personal data. Sparta generally allows you to set notifications, categories or pieces of data to be private, viewable by friends only, or viewable by the public. We encourage you to consider these privacy settings before sharing information on the Sparta Sites or through the Sparta Services, and to periodically review your privacy settings and adjust them in accordance with your preferences. Anonymous users have no access to the site.
Sparta’s default settings for new users are as follows: Generally, Sparta limits search engine access to the Sparta Sites, and instructs search engines not to index user profile pages. However, search engines may access profile information set to the “public” in your privacy setting.
You are responsible for maintaining the security of your login ID and password. If you believe that your login ID or password have been compromised you should immediately change your password and contact us.
We are not responsible if someone else accesses your account through registration information they have obtained from you or through a violation by you of this Policy or the Sparta Terms of Service. If you have a security related concern, please contact us.
We are based in the United States. We may process, store, and transfer the personal data we collect, in and to a country outside your own, with different privacy laws that may or may not be as comprehensive as your own. Where we do so, and where we are required to under local law, we will put in place appropriate mechanisms to ensure that your personal data receives an adequate level of protection where it is processed.
If you are located in the European Economic Area (EEA) or United Kingdom (UK), your personal data may be processed outside of the EEA or UK, including, for example, in the United States, so processing of your personal data will involve a transfer of data outside the EEA or UK.
Whenever we transfer your personal data out of the EEA or UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA or UK.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered or disclosed. We use a combination of firewall barriers, encryption techniques and authentication procedures, among others, to maintain the security of your data and to protect Sparta User Accounts and systems from unauthorized access. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
It is important to understand that these precautions apply only to the Sparta Sites and systems. We exercise no control over how your information is stored, maintained or displayed by third parties or on third-party sites.
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, reporting, tax, or accounting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting, or other requirements.
You can access, review, and change your personal data by logging in the website and visiting your account settings page.
You may also send us an email at help@spartascience.com to request access to, correct, or delete any personal data that you have provided to us. We cannot delete your personal data except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or negatively affect the information’s accuracy.
If you would like to cancel your Sparta User Account you may do so by emailing services@spartascience.com.
When you request cancellation of your account, your personally identifiable information will be deleted, including but not limited your email address, name, and photo(s). Archival copies of your account information that exist within our back-up system will be deleted in accordance with our Data retention schedule.
Following cancellation or termination of your account, Sparta may continue to utilize personally de-identified and anonymized historical data associated with your use of the Sparta Services and the Sparta Technology.
We may provide our registered customers with weekly summaries of their Sparta User Account data and email alerts. We also allow users to subscribe to email newsletters and from time to time may transmit emails promoting Sparta or third-party goods or services.
Sparta subscribers have the ability to opt-out of receiving our summaries and promotional emails and to terminate their newsletter subscriptions by following the instructions provided in such emails.
Opting out in this manner will not end transmission of service-related emails, such as email alerts.
Do Not Track (“DNT”) is a privacy preference that you can set in your browser. DNT is a way for you to inform websites and services that you do not want certain information about your webpage visits collected over time and across websites or online services. We are committed to providing you with meaningful choices about the information we collect and that is why we provide you the ability to opt out. But we do not recognize or respond to any DNT signals as the Internet industry works toward defining exactly what DNT means, what it means to comply with DNT, and a common approach to responding to DNT. For more information, visit www.allaboutdnt.com.
If you have any questions, complaints or disputes regarding the manner in which Sparta handles or protects your personal information, please contact us. Sparta will investigate and attempt to resolve complaints and disputes in a reasonable time and in a manner that complies with the principles described in this Policy.
With respect to any complaints related to this Policy that cannot be resolved through our internal process, you agree to participate in the dispute resolution procedures set forth by the American Arbitration Association. In the event that we, or the appointed arbitrator(s) conclude that we did not comply with thus Privacy Policy, we will take appropriate steps to address any adverse effects and assure our future compliance. Sparta is headquartered in California. The laws of the State of California will govern this Policy, as well as any claim that might arise between you and us, without regard to conflict of law provisions. You agree that jurisdiction for any arbitration or legal action will be only in the State of California, with venue in the County of San Mateo. You agree to submit to the personal jurisdiction of the courts located in San Mateo County, California for the purpose of litigating all such claims.
If you are a California resident, California law may provide you with additional rights regarding our use of your personal data.
As provided in “Do Not Sell My Personal Information” section of this Privacy Policy, Sparta Science does not sell your personal information to any third parties, so, for the purpose of this Privacy Policy all California residents are considered automatically “opted out” of the sale of their personal information in relation to Sparta Services.
We comply with Canadian Federal and Provincial privacy laws and regulations, including the Personal Information Protection and Electronic Documents Act.
We will only use your personal information for the purposes intended and as detailed in this policy unless we have obtained your consent to use it for other purposes.
Residents of Canada are notified that the personal data they provide to us is stored in our databases outside of Canada, including in the United States, and may be subject to disclosure to authorized law enforcement or government agencies in response to lawful demand under the laws of that country.
If you reside in the EEA or UK, under certain circumstances, you have rights under data protection laws in relation to your personal data.
You have the right to:
If you wish to exercise any of the rights set out above, please contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
External Third Parties
Cookies are small files of letters and numbers stored on your browser or device that enable the cookie owner to recognize the device when it visits websites or uses online services. The website you visit may set cookies directly, known as first-party cookies, or may trigger cookies set by other domain names, known as third-party cookies. While we may automatically use some cookies that are strictly necessary to provide the services you request or enable communications, we request your consent for all our other cookie uses.
We may use the following types of cookies:
This Privacy Policy describes our practices for any personal data that our first-party cookies collect, store, or use.
Except for strictly necessary cookies, all first-party cookies set by this site will expire no later than two years after your last website visit. Third-party cookie expiration periods are set by their respective owners.
The cookies we use may process, store, or transfer personal data in and to a country outside your own, with privacy laws that provide different, possibly lower, protections. You consent to this transfer, storing, or processing when you consent to our cookie use. We are based in the United States of America. Please review the third-party cookie provider’s policy to learn more about its location.
Most web browsers allow you to directly block all cookies, or just third-party cookies, through your browser settings. Using your browser settings to block all cookies, including strictly necessary ones, may interfere with proper site operation.
We will post any changes to the way we use cookies on this page and indicate on our website that we updated this cookie notice. If the changes materially alter how we use cookies, we will post a notice on our website and request your consent for the materially different use. Please check back frequently to see any updates or changes to our cookie use notice.
Please submit any questions, comments, or requests regarding this cookie use notice using the process described in this Privacy Policy.